To: Cllrs D Woodbury (Chairman), C Wyer (Vice Chairman), A Forgan, H Mallinder, C Withers, and K Wyer

You are hereby summoned to attend a virtual meeting of Combe Martin Parish Council, which will be held at 7pm on Monday 11 May 2020, using the Zoom platform to provide video and audio conferencing for the purpose of transacting the following business.

Members of the public are welcome to attend PART A of the meeting and, to do so, must notify the Clerk of their request at least the last working day before the meeting and provide an email address or telephone number for the Zoom platform. 

In accordance with the Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.  This meeting may be recorded.

Parish Clerk

Date of issue 4 May 2020

AGENDA

PART A:

  1. Apologies

(Please make any apologies known to the Clerk)

2. Declarations of interest

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests:Should be declared at the beginning of the meeting.

Should be declared prior to the item being discussed.

Must be declared on the “Register of Interests”, form at the meeting, when making a declaration. (Form available at the meeting).

  • Should be declared at the beginning of the meeting.
  • Should be declared prior to the item being discussed.
  • Must be declared on the “Register of Interests”, form at the meeting, when making a declaration. (Form available at the meeting).

3. To consider any requests for dispensations

4. Supplementary Standing Orders  – Holding Remote Meetings 

To resolve to adopt supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings until 7 May 2021 or the repeal of legislation whichever is the earlier.

The Government has issued new regulations giving local authorities greater flexibility in the conduct of meetings, including allowing members to attend remotely, and for public and press access to those meetings. These ‘Regulations’ (The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020) came into force on 4 April 2020.

These Regulations make provision to enable local authorities to hold meetings remotely including by (but not limited to) telephone conferencing, video conferencing, live webcast, and live interactive streaming. The Regulations further modify existing legislative provisions to remove the requirement for local authorities to hold annual meetings, and to enable requirements for public and press access to local authority meetings and associated documents to be complied with through remote means and website access.

5. Public Participation Period

Members of the public are permitted to make representations, ask questions and give evidence in respect of any item of business relating to the Parish Council.

Members of the public who have requested to attend the meeting will be sent a Zoom invitation that will include joining instructions.

If before, or at the start, or during the meeting, any attendee experiences any technical difficulties using the Zoom platform, please contact the parish council office by telephone on 01271 883403.

6. County and District Councillors’ Reports

To receive the reports from the County Councillor and District Councillor.

7. Finance:

To receive and approve the March 2020 finance reports on:

  • The monthly payments and receipts.
  • The monthly summary balances and bank reconciliation.
  • The car park receipts.

8. Impact of COVID-19 on CMPC Operations and Business Contracts

The Chairman of CMPC, Cllr David Woodbury, will read out the headlines from the latest CMPC briefing note of the decisions made at the Extra Ordinary Meeting held on Wednesday 29 April 2020.

9. Car Parks and Permit Holders

To consider any implications to current permit holders of the CMPC’s decision to temporarily suspend car parking charges in its car parks in response to the coronavirus pandemic.

On Monday 23 March 2020, Combe Martin Parish Council suspended car parking charges in its car parks at Kiln, Parade, and Cormelles in response to the COVID-19 lockdown measures imposed by Government.

10. To consider and respond to new Government announcements on coronavirus lockdown measures (if any)

11. Police

To receive and consider the monthly Ilfracombe Neighbourhood Police Newsletter.

12. Minutes

As a result of the workload generated by the Coronavirus pandemic, the minutes from the March 2020 Parish Council meeting and the April 2020 Extra Ordinary meeting will not be ready for this meeting.

13. To confirm proposed dates for future meetings

Virtual Parish Council Meeting – Monday 8 June 2020 at 7pm.

Virtual Audit Committee Meeting – date to be arranged.

14. Councillor Vacancies

Resignation of Cllr Katherine Armitage.

NOTICE IS HEREBY GIVEN that due to the resignation of Cllr Katherine Armitage, a vacancy has arisen in the Office of Councillor for the Parish Council.

If by 13 May, 2020 (14 days excluding Dies Non, after the date of this notice) a request for an election to fill said vacancy is made in writing to the Returning Officer at the address below by TEN electors for the said Parish, an election will be held to fill the said vacancy, otherwise the vacancy will be filled by co-option.

If an election is called, it will take place on 6 May, 2021.

Co-option of New Councillors for Previous Vacancies

To consider alternative options for appointing new Councillors, with the aim of ensuring the widest representation and selection by the community and avoiding any accusation of cliques and building on the positive community strengths shown by the COVID-19 response.

Following the COVID-19 lockdown, the process of co-opting new Councillors on to the Council was suspended, until such time as the restrictions on public meetings is lifted.

15. Correspondence (copied to all Council Members)

1. Parish Church of Combe Martin, St Peter ad Vincula: To consider the Treasurer’s application for a green waste collection charge concession.

2. Combe Martin Football Club: To consider and approve the football club’s proposal for the ‘MUGA’ area.

16. North Devon Council – Planning Applications

North Devon Council, the determining Authority, has asked for comments from this Parish Council on the following planning applications:

71304 Proposal: Variation of condition 2 (approved plans) attached to planning permission 56180 (extension to dwelling and erection of garage) to enable higher roof on approved garage at Keltnie, Shute Lane, Combe Martin, Devon EX34 0EU.

Applicant: Mrs Dawn Redmore

71330 Proposal: Change of use of building to wedding venue together with associated works at Parade Building (former Cafe / Art Gallery / Museum) Newberry Road / Seaside Hill Combe Martin Devon EX34 0AW.

Applicant: Mr Simon Daukes

71373 Proposal: Variation of conditions 2 (approved plans) and 5 (landscaping) attached to planning permission 59474 (conversion of redundant farm building to two units of holiday accommodation) at Hillsview Combe Martin Ilfracombe Devon EX34 0NR

Applicant: Mr Daniel & Mrs Kimberley Hayes

71334 Proposal: Conversion of one agricultural building to form one unit of holiday accommodation together with conversion of part of agricultural building to provide WC facilities for 28 day permitted development camping at Guyscliffe Farm, Rectory Road, Combe Martin, Ilfracombe, Devon EX34 0NS.

Applicant: Mr Lugo & Mrs Greaves-Lugo

Exmoor National Park Authority – Planning Applications

Exmoor National Park, the determining Authority, has asked for comments from this Parish Council on the following planning applications:

62/19/20/002 Proposal: Proposed change of use from agriculture to a mixed use of agriculture and the rearing of game birds together with the erection of temporary game bird rearing pens. Change of use of manege to storage area for game bird rearing pens and associated equipment, together with works already completed to create a turning area.  Location: North Challacombe Farm, Combe Martin, Ilfracombe, EX34 0DS

Applicant: Mr J & Mrs S North

62/19/20/003 Proposal: Proposed extension to existing access ramp together with installation of additional ramp and turning area to allow wheelchair/pushchair access to beach at bottom of footpath.  Location: Scar entrance to Combe Martin Beach

Applicant: Mr Peter James

ANY MEMBER OF THE PUBLIC WISHING TO MAKE REPRESENTATIONS REGARDING ANY OF THE PLANNING APPLICATIONS TO BE CONSIDERED MUST NOTIFY THE PARISH CLERK NO LATER THAN 12 NOON ON THE DAY OF THE MEETING

17. North Devon Council – Planning Decisions (if any)

18. Exmoor National Park Authority Decisions (if any)

19. Park and Open Spaces

To consider the annual RoSPA Safety Inspection Reports for Hollands Park and Arnolds Plot play areas.

RoSPA annual inspections are designed to:

  • Improve the play value of playgrounds
  • Reduce accidents

Reducing accidents is carried out by:

  • Knowledge of children’s play and child development
  • Analysis of available accident data
  • Risk assessment
  • Use of relevant standards (EN 1176)
  • Implementation of these standards where applicable and can be related to accident data.

20. Footpaths (if any)

21. Health and Safety (if any)

22. Exclusion of Press and Public

To resolve under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 that the public and press be excluded from the meeting for the following item as it involves the disclosure of confidential information.

PART B:

23. To consider and respond to new Government announcements on coronavirus lockdown measures (if any)