Parish Update from Selaine Saxby, MP for North Devon

We will be living with the coronavirus until such time as we have a vaccine and whilst we must all remain vigilant we do need to understand that in spite of our increased population, due to the many visitors we have in Devon, we still have one of the lowest rates of infection in the entire country.

Last week I visited our Covid-19 testing facility in Barnstaple which is currently at the far end of the leisure centre car park. I am delighted the site is back in Barnstaple and urge anyone with symptoms to get tested as soon as possible.

If you cannot book your test via https://www.gov.uk/get-coronavirus-test you can call 119. 

Devon continues to have very low levels of infection and is ranked 149/150 regionally. In the past 7 days there have been just 4 cases in the whole county. It is now more than a month since overnight visitors have been welcomed back to Devon and it is thanks to the excellent social distancing measures introduced by our tourism and hospitality sector and other local businesses, as well as residents and visitors alike, in the main, following the guidance that cases remain so low.

There have been 26 deaths in Northern Devon and just 122 confirmed cases in North Devon throughout the pandemic.

I know we have a higher than normal number of visitors this year, and many are anxious about how busy some areas are.  Outside transmission remains incredibly rare, with initial studies suggesting less than one in two thousand cases are transmitted outdoors.  Nationally there are currently 6 cases per 100,000 people.  In Devon its currently 1.2 cases per 100,000 people, so you need to pass nearly 100,000 people, to even pass someone carrying the virus, and then would have to be in close contact for a number of minutes to contract it.

I very much hope such ongoing low levels of the virus locally will help everyone feel more confident about going to support our local businesses. Inevitably whilst we are living with the coronavirus, there will be outbreaks, but we are very fortunate that here in Devon we have an excellent Local Outbreak Management Plan prepared by our County Council. You can view all the information about the coronavirus in Devon here: https://www.devon.gov.uk/coronavirus-advice-in-devon/

We really are very well prepared here in North Devon. We have a very low level of infection, and all cases are being tracked effectively, our Nightingale is ready if needed, and hopefully it won’t, we have indeed planned for the worst whilst hoping for the best as we move into the new normal.

Please remember to keep washing your hands, wear a face covering inside as required and keep your distance! #HandsFaceSpace

Selaine Saxby, MP for North Devon

10th August 2020

Free Help Combe Martin Helpline

From Monday 24th August 2020, the Parish Council office telephone number 01271 883403 is reducing its FHCM helpline cover to 10am until 1pm Monday to Friday. Closed Saturday and Sunday. 

This change reflects the level of current demand, the local Pharmacy may be able to access emergency cover, but people must take responsibility for their medication.   

Combe Martin Parish Council Coronavirus (COVID – 19) Helpline and Community Briefing Note 6.

Status: Chairman’s Informal Commentary

  1. Government Advice

Please continue to comply with and support the UK’s response by following Public Health England’s advice and information on the Gov and NHS websites: www.gov.uk and www.nhs.uk.

You may also wish to read the latest e-mail from Selaine Saxby, MP for North Devon, 10 August 2020, this will be posted on CMPC Website

  1. Free Help  Combe Martin  (FHCM) – Community help if staying at home

Despite some of the volunteers returning to work, the response from FHCM continues to deliver and provide effective support. The Foodbank has moved into the Community Centre.

2. Helpline: How to ask for Free Help Combe Martin

From Monday 24th August, the CMPC Office telephone number 01271 883403 is reducing its cover to 10am to 1pm Monday to Friday. Closed Saturday and Sunday. 

This change reflects the level of current demand, the local Pharmacy may be able to access emergency cover, but people must take responsibility for their medication.   

3. Requests for help  – the usual disclaimer

COVID -19 requests to the Parish Council will be passed to Free Help Combe Martin for action. It is important to recognise when using this service that this is a ‘neighbour to neighbour’ relationship and the normal requirements of data protection and DBS vetting cannot apply. In using this service you understand and agree to your information being shared with volunteers.

4. Business Support

Bryan Cath, Chairman of Combe Martin Business Association (website: www.visitcombemartin.com) continues to provide information and help for businesses.

5. Some Current Parish Council Issues  

The official minutes from the Parish council meetings are still being properly recorded, but there is a delay in their production as the part-time Clerk has been instructed to concentrate on keeping the Council functioning. The minutes will appear on the CMPC Website in due course.

The Parish Council continues to hold ‘virtual meetings’, (13th July and 10th August) the next monthly CMPC meeting will be Monday 14 September at 7 pm using the Zoom platform. Any member of public wishing to join the meeting must inform the Clerk by Midday on Friday the 11 September.  Meeting agendas are posted on the CMPC website and notice board.

5.1 Public Participation at meetings

Public participation at CMPC meetings is welcome but has reduced most probably due to the ‘virtual format’, but the opportunity to participate is there and encouraged.

5.2 County and District Councillors’ Report

Cllrs Andrea Davis and Yvette Gubb, continue to give positive support to CMPC and inform on the wider County and District issues. Their written reports and comments are posted in the CMPC minutes.

New Baby Alert!

Some new born babies have not been registered due to COVID-19 restrictions, which is ok as long as you: fill in the Child Benefit Claim form CH2 found on line, or if claiming Child Benefit already telephone 0300 200 3100. – Claims can only be backdated for three months.

Electric vehicle (EV) questionnaire.

DCC has launched an on-line questionnaire regarding EV; charging points, attitudes and driving habits. CMPC has identified future EV infrastructure as an issue and suggested Combe Martin would make a relevant case study for the issues.

5.3 Planning Applications

CMPC has no actual planning powers, but seeks to make representations to NDC which are relevant and contribute to the overall benefit of the community and environment. It is therefore regrettable to note the numbers of alterations and works being carried out without the necessary permissions or consultations. In addition to the bad feelings and potential blighting of neighbours’ property there may be future difficulties in selling the altered property. Enforcement action may require reinstatement back to the original condition by the individual owner, but always comes at a significant cost to this community by reducing the overall NDC money available for other essential services.

5.4 CMPC Financial Position

The CMPC financial position requires careful scrutiny, but car park income is recovering due to the unprecedented number of visitors to the village. However like many businesses we are still very vulnerable to a second COVID-19 wave.

  • The routine finance reports are continuing to provide very accurate and timely information and are posted on the Website.
  • The Internal Audit report and Annual Governance and Accountability Return 2019/20 have been completed and signed off.

These reports show that proper procedures are being implemented and continued progress is being made, despite the backlog of historic issues. CMPC thank the Clerk and staff for their hard work and dedication.

5.5 E-mail Reports/Conversations with Police

The Chairman has contacted our very helpful Police team and had discussions on two main issues:

  • Jet Skis

Following reports of Jet Skis heading into and onto the Beach area, the Police confirmed that they would take action on video evidence that showed dangerous or reckless behaviour in the vicinity of other water users.

  • Bonfires on the Beach

In response to reports and emails received of local people having bonfires on Combe Martin beach, the Police have advised that an initial intervention by our local team of firefighters is an effective way forward. CMPC welcome the support of the village team of firefighters and shared concerns over public safety.

These beach bonfires pose a risk to public safety and raise a number of issues including:

  • Anti-social behaviour that’s upsetting to other beach users and nearby amenities.
  • Fires that are not being extinguished properly or turned into an invisible danger when they are buried under the sand, still burning.
  • Associated debris, such as nails from wood, which can then become a hidden hazard in the sand.

Bonfires are not permitted on Combe Martin beach.

Please note: In the recent past CMPC has had to pay compensation to a child injured by running over a sand covered BBQ left on the beach overnight. In these enlightened times, CMPC will look to recover costs from the irresponsible parties.

BBQs need to be restricted to the designated beach area – Which CMPC need to reinstate.

5.6 Car Parks

CMPC have received some complaints from permit holders and understand the current frustrations being experienced by the lack of parking spaces, but there is no easy fix and Parishioners are reminded that CMPC has agreed to review the current parking and permit arrangements.

  • CMPC is zoom meeting (today) with the new provider of the Devon wide cashless car park system and is hopefully close to implementing cashless payments. Thanks to NDC and our staff who have made this a possibility.

5.7 Website and Facebook work still in progress

CMPC have set up a CMPC Facebook page, but like our Website we are struggling to find the resources to fully utilise their potential at this current time. All Facebook enquiries should still be referred to the Clerk.

5.8 Combe Martin Football Club

CMPC applied to NDC, requesting the release of the Section 106 funding that has been allocated for the enhancement of the football club. Cllr Gubb has supported the request which will now go for NDC Committee approval, which be in October.

  • CMPC considered the Structural Engineer Report on the ground conditions at the site of the proposed new all-weather pitch at Hollands Park and have asked for a detailed plan for submission to the Planners along with some more details on the slope retention, drainage, etc.
  • CMPC will write to the Playing Fields Trust to confirm the nature of the application, along with the details of a new grounds maintenance work store and improved car parking spaces to the east of the clubhouse. 

CMPC will shortly submit a request to NDC for planning permission.

5.9 Correspondence – Conversations  -extract.

  • The Combe Martin Water Watch Group:  Continues to work with CMPC over continuing issues and actions required from South West Water and the EA.
  • Email from a Member of the Public: Request  a memorial bench in the Parade area. This raised a number of related issues, including the number of existing benches and their on-going maintenance. CMPC resolved to write a holding reply to the family, whist a policy for this sensitive issue is drafted.
  • Email from a Member of the Public:  CMPC approved a request for a dog litter bin at the Coach/Car Park, High St. Previous requests were noted. 
  • Peter James on behalf of the Combe Martin Coastal Community Team: Green Hill steps. Has confirmed that funding is available for a ‘safety gate’ to be fitted to the top entrance. Site meeting today to identify the final works required for opening of the steps. Steps currently closed.
  • Scar access, The intended concreting of the beach BBQ area is withdrawn from the planning application, the access improvements will be completed. Email from a Member of Public: Regarding overgrowth at Mill Weir Lane, CMPC enquiries are continuing, as a detailed reply is required.

6. Park and Open Spaces

  • CMPC are investigating an unauthorised intrusion and damage to Normans Ham land and are seeking legal advice on the matter.
  • CMPC welcomes the visual benefit of the boat recently moored in Combe Martin bay.
  • Detailed preliminary work and enquiries are continuing over a sustainable strategy for managing the beach, harbour and seafront area.

7. Health and Safety

CMPC removed the unauthorised tree swing at Hollands Park for H&S and Public Liability reasons. CMPC are available to discuss the possibilities of an alternative approved provision at Hollands Park.

  • Street lighting Failure in the Seaside Area

The Parish Council has complained about the continuing delay by Devon County Council and its contractors to repair and replace the defective street lighting in the seaside area.  COVID -19 has obviously had an impact as it has also delayed the installation of the replacement set of Parish Council decorative lights.  In addition, the Parish Council is waiting for an answer to the established historic use of the (new) columns to support the lightweight decorative lighting.

CMPC are looking to identify a local contractor to install the CMPC’s replacement decorative lighting to the existing CMPC poles and make temporary fixings to the DCC Highway lighting standards.

  • Village wide Consultation on new PSPOs -Dog Controls for Combe Martin. All of the Dog control PSPOs for the village lapse in October 2020 unless the authority (NDDC) undertake consultation and replaces them. CMPC have with the help of the Water Watch group completed village wide leaflet consultation on the PSPOs.  The purpose of the CMPC consultation was to draw attention the NDC consultation and to gather local opinion on the local controls. CMPC supports the retention of Dog PSPOs in the Parish. Results will be published shortly.

8. Combe Martin Community Centre

Prior to the start of the July CMPC meeting, the Managing Trustees of the Combe Martin Parish Community Centre Charity, Coombe Martin National Schools (Ref No: 4052972),  met  to agree the governance arrangements and a number of priority actions for the charity.

CMPC then agreed the following related actions to facilitate the separation between the Charity and the Parish Council:

  • To agree to the Clerk being the ‘manager’ of the Community Centre.
  • To set up a separate financial system for the Charity.
  • To identify and recharge all relevant costs to the Charity.
  • To ask NDC for a review of the rate payments made since 2012.
  • To establish the level of financial support provided to the Charity. 

A copy of the agenda for the meeting of the Managing Trustees of the Combe Martin Parish Community Centre charity, is available to view and download on Combe Martin Parish Council’s website at: www.combemartin-pc.gov.uk.

This informal briefing is the responsibility of Cllr David Woodbury, Chairman of CMPC.

If you have any concerns over the content of this briefing, please inform the Clerk, Tel: 01271 883403 or on the council e-mail address: info@combemartin-pc.gov.uk      

2020 Public Space Protection Order (PSPO) Dog Control

CMPC and Water Watch Group Consultation

All of the current Dog control PSPOs for the village (in place since 2014) lapse in October 2020 unless North Devon Council (NDC) undertake consultation and replaces them.

The Parish Council and the local Water Watch Group are consulting on the current dog controls in the village and have carried out a leaflet drop. If you have not received a leaflet with details of our consultation, please find a copy here: dog-ban-leaflet.pdf

Parishioners are encouraged to engage both with the NDC online survey www.northdevon.gov.uk/consultations and this Village consultation.

Please return the completed questionnaire to the Parish Council office by 31st July 2020 by post to Seacott, Cross Street, Combe Martin EX34 0DH or email to: info@combemartin-pc.gov.uk.


Combe Martin Parish Council Coronavirus (COVID – 19) Helpline and Community Briefing Note 5.

Issued:  18th June 2020                   Status: Chairman’s Informal Commentary

  1. Government Advice

Please continue to comply with and support the UK’s response by following Public Health England’s advice and information on the Gov and NHS websites: www.gov.uk and www.nhs.uk.

2. Free Help  Combe Martin  (FHCM) – Community help if staying at home

The response from the volunteers of FHCM continues to deliver and provide support very effectively. The fact that they are there and are willing to help, is a huge reassurance to the community in these uncertain times.    

 The Foodbank is providing an essential service . It’s there, if in need, use it!

The community response to keeping it supplied with products is impressive.

 Special thanks to Louise and Nick Jenkins and the Football Club for providing the venue and support.  The Foodbank will be moving into the Community Centre sometime in July.

  • CMPC congratulates Clair Rice for the recent recognition of her hard work and commitment to the Community.
  • Helpline: How to ask for Free Help Combe Martin

The Parish Council Office telephone number 01271 883403 is available from 10pm to 3am  Monday to Friday, 10pm to 1am Saturday. Currently closed Sunday.  

The office is shut but the Council e-mail info@combemartin-pc.gov.uk is available; however, there may be a delay in reading the messages.

3. Requests for help  – the usual disclaimer

COVID -19 requests to the Parish Council will be passed to Free Help Combe Martin for action. It is important to recognise when using this service that this is a ‘neighbour to neighbour’ relationship and the normal requirements of data protection and DBS vetting cannot apply. In using this service you understand and agree to your information being shared with volunteers.

4. Business Support

Bryan Cath, Chairman of Combe Martin Business Association (website: www.visitcombemartin.com) continues to trawl the Govt helplines for relevant information and help for businesses.

CMPC notes the ‘Exmoor National Park COVID-19 Tourism Response & Recovery Plan (24 pages) and will identify actions to support this such as: Beach, water quality, facilities, litter and future events 2021.

5. Some Current Parish Council Issues  

The Parish Council held a ‘virtual meeting’ on the 8th of June  and the next monthly CMPC meeting will be Monday 13 July at 7 pm using the Zoom platform. Any member of public wishing to join the meeting must inform the Clerk by Midday on Friday the 10 July.  Meeting agendas are posted on the CMPC website and notice board.

5.1. CMPC Financial Position

It will come as no surprise that the CMPC financial position remains difficult and under careful scrutiny.  

  • The Parish Council is seeking clarity on North Devon Council’s recent statement about its financial shortfall situation and the potential of a section 114 notice, which is a reduction to provide essential services only.
  • The meeting received and approved the minutes and recommendations

made by the CMPCs Audit Committee at its meeting Wednesday 27 May 2020. The role of the Audit Committee is to review the working of the CMPC – to carry out a financial check, and check that CMPC adheres to all of its written policies and to review those policies yearly. A copy of this agenda is on the CMPC website: www.combemartin-pc.gov.uk.

5.2. Car Parks

CMPC agreed to review the current permit arrangements and set up a working party to consult with the community, NDDC and relevant village organisations.

  • CMPC will seek information on the Devon wide tendering process on cashless ticket issuing system. CMPC will look at ways to maximise ticket purchase.
  • CMPC agreed to start re-issuing six monthly and 4-7-10 day tickets until the review is completed. 12 month permits will not be issued.
  • To avoid hardship during the COVIC-19 crisis, CMPC will accept payment by instalments. Contact the office by telephone on Mondays, Wednesday, 10am – 3pm, Thursday 10am -1pm, if you need this option.
  • Car Park Charging reinstated in all of CMPC’s car parks 23 May 2020.

5.3. Facebook

CMPC agreed to set up a CMPC Facebook page to be able to communicate more effectively with its parishioners. CMPC will ‘post’ but not engage in ‘conversations’. All enquiries to be referred through the Clerk.

5.4 Combe Martin Football Club

  • CMPC agreed to approve the football club’s list of repairs for the clubhouse and to obtain quotes for improving the car parking spaces to the east of the clubhouse from the section 106 monies allocated to the football club.

5.5. Public Participation and Correspondence  -extract.

CMPC is encouraged by the increasing input and engagement of the public during this difficult time. The issues and comments are  helpful to the work of CMPC.

  • Flood Alleviation and Bathing Water Quality

CMPC has responded to the letter from the Environment Agency (EA) and had a short zoom meeting with the Area Director and Area Manager. CMPC continue to press them on the actions required and performance of South West Water. Selaine Saxby continues to take an active interest in the situation.

  • CMPC will shortly publish an update file note on these important issues.
  • Email from the Combe Martin Water Watch Group:  To note the Combe Martin Water Watch Group’s request to support its efforts with South West Water and the EA about their operations and monitoring of bathing water quality.
  • Email from a Member of the Public: Request for more dog litter bins in the village to help improve Combe Martin’s bathing water quality. CMPC response is that  Dog Bins and servicing currently cost £1,352 per annum. Depending on size a single bin will cost between £214 to £334 per annum. CMPC remains open to suggestions as to how additional bins can be funded.
  • Email from Peter James on behalf of the Combe Martin Coastal Community Team: To note the update on the Coastal Community Team’s Combe Martin Beach projects and to consider the additional work required to open the Greenhill Steps. CMC has identified additional work and signage required and is seeking information on the history of the steps and relationship to the concreting of the sewer outfall pipe.
  • Scar access, Concerns were raised over the suitability of the intended works for wheelchair users. CMPC recognise that the access onto the beach needs to be improved and that the long term accessibility solution is at the main entrance point. The intended concreted BBQ area is to be withdrawn from the planning application.
  • North Devon Council: To note the forthcoming public consultation on plans to introduce a new Public Space Protection Order on dog controls. See item 6 below

6. NDDC Consultation on new PSPOs -Dog Controls. All of the Dog control PSPOs for the village lapse in October 2020 unless the authority (NDDC) undertake consultation and replaces them. For many reasons the control of dogs by PSPO(s) is divisive and evokes strongly held views. Given the level of community interest and the fact that dog ownership has increased, CMPC have agreed to  a comprehensive village wide consultation on the PSPO.

  • CMPC is not anti-dog, but pro safe dog free areas.
  • CMPC regrets that the majority of responsible dog owners are restricted by the actions of the irresponsible ones.
  • CMPC notes that even with the introduction of Dog PSPOs, the village and surrounding environment meets the Kennel Club expectations.
  • Parishioners are encouraged to engage both with the NDC and Village consultations. 

7. Combe Martin Community Centre

A file note has been produced which sets out relationship between the Corporate Management trustees (CMPC Cllrs) and CMPC, it identifies deficiencies in the current management arrangements.. There are a number of actions arising from the fact that the charity and actions of the trustees are completely separated from CMPC business. A Cllr and an individual have agreed to work with the Charity Commission on some of the actions required. This item will make more sense once the file note is posted on the CMPC website.

8. Hollands Park Council Work Store

Work continues to consider the viability of a new shared work store at  Hollands Park.

9. Personnel Committee

CMPC agreed to include all current Cllrs as members of the Personnel Committee.

This informal briefing is the responsibility of:

Cllr David Woodbury

Chairman of Combe Martin Parish Council.

If you have any concerns over the content of this briefing, please inform the Clerk, Tel: 01271 883403 or on the council e-mail address: info@combemartin-pc.gov.uk      

Car Parking Permits

Combe Martin Parish Council has suspended the issuing of all twelve month permits while it undertakes a review of its car parking permit system.  Six month permits and short-stay four, seven, and ten day permits are available.  As the office remains closed, permit applications may be made via email to: info@combemartin-pc.gov.uk , or by telephone to: 01271 883403, or by writing to the office address at Seacott, Cross Street, Combe Martin EX34 0DH.

To process your car parking permit application, the office will require:

  • Your name, address, and contact telephone number.
  • Car registration number.
  • The make and model, and colour of your car.
  • The date you would like your permit to start.
  • The name of the primary car park that you will be using. *

Upon receipt of the above information, a permit will be made up and an appointment will be made for you to come to the office to pay for and collect your permit.

Permits will be available from Monday 15 June 2020.

Prices

Six month permit                             £90.00

10 day permit                                    £40.00

7 day permit                                       £30.00

4 day permit                                       £18.00

*Please note that permits for the High Street Coach Car Park are restricted and there is a waiting list for this car park.

Combe Martin Parish Council Coronavirus (COVID – 19) Helpline and Community Briefing Note 4.

Issued:  21st May 2020                     Status: Chairman’s Informal Commentary

1. Government Advice

Please continue to comply with and support the UK’s response by following Public Health England’s advice and information on the Gov and NHS websites: www.gov.uk and www.nhs.uk.

2. Free Help  Combe Martin  (FHCM) – Community help if staying at home

The response from the volunteers of FHCM continues to impress and confirms what a caring community Combe Martin is. The Helpline is currently not available on Sundays, but we will keep this option under review.

A ‘virtual’ meeting has been held to discuss the distribution and purchases required from the grant money received. Volunteers are reminded to keep records of their mileage. A future leaflet drop is being considered to ensure we get the maximum coverage and get to vulnerable individuals if their situation changes.

Would all volunteers please note:

You may still be waiting for the call to help, but the fact that you are there and are willing, is a huge reassurance to the community in these uncertain times.     

3. Helpline: How to ask for (non-medical) help

The Parish Council Office telephone number 01271 883403 will be available from 10:00 to 17:00hrs every day (*including Saturday).  

The office is shut but the Council e-mail info@combemartin-pc.gov.uk is available; however, there may be a delay in reading the messages.

*Sunday has had zero use and cover will cease, but be kept under review.

4. Requests for help  – the usual disclaimer

COVID -19 requests to the Parish Council will be passed to Free Help Combe Martin for action. It is important to recognise when using this service that this is a ‘neighbour to neighbour’ relationship and the normal requirements of data protection and DBS vetting cannot apply. In using this service you understand and agree to your information being shared with volunteers.  The Council will note any concerns raised and look for an alternative means of support if needed.

5. Business Support

Bryan Cath, Chairman of Combe Martin Business Association (website: www.visitcombemartin.com) continues to trawl the Govt helplines for relevant information and help for businesses.

6. Some Current Parish Council Issues  

The Parish Council has had to introduce ‘virtual meetings’ and the next monthly CMPC meeting will be Monday 8 June at 7 pm using the Zoom platform. Any member of public wishing to join the meeting must inform the Clerk by Midday on Friday the 5 June.

Meeting agendas are posted on the CMPC website.

6.1 Car Park Charging Reinstated

CMPC had made the decision to suspend charging in its carparks as a way of demonstrating our solidarity and support to our Parishioners. Signage stated clearly that the car parks were for local use only and ‘shut to visitors’. However due to the changes made to the ‘lock down’ arrangements, this is now benefiting people who are prepared to travel considerable distances to make use of our ‘free parking’! Unfortunately, physically shutting/locking the car parks is not an option.

Therefore Car Park Charging is reinstated in all of CMPC’s car parks from first thing Saturday morning, 23 May 2020.

Individuals using the machines will have to take responsibility for their own personal hygiene.

In the longer term once we have the funds we may decide to invest in a cashless system. See below for information on permits.

6.2 Seasonal Beach Dog Ban Enforcement Reinstated

As Parishioners are now able to travel more widely to exercise their dogs and the beach is now ‘open’ for recreational use, the enforcement of the seasonal dog ban is reinstated with immediate effect.   

6.3 NDC Public Toilets Kiln Car Park

CMPC continues to seek clarity over the opening of the public toilets and what enhanced cleaning will be provided by North Devon Council.  In addition the issue of provision of soap (or rather the missing soap) within the dispensers will be strongly pursued until a satisfactory answer is provided.

6.4 Public Spaces Protection Orders (PSPO Consultations)

NDC will be issuing the details on consultations on the Public Space Protection Order (PSPO) for Dog controls within Combe Martin in June. The current Dog control orders remain in force until October 2020.

6.5 Financial Impact of COVID-19 – Furloughing of staff

 The Council is facing a significant deficit in its income and members of staff are being furloughed on a rota system, the situation remains under active review, but the office will remain closed and CMPC’s ability to respond to requests is restricted.

6.6 Existing Car parking Permit Holders

Charging within the CMPC car parks was suspended on Monday 23rd March and shall be reintroduced on Saturday 23rd May 2020. Any person holding a valid car park permit which was valid on the 18th of March 2020 remains valid and need not do anything regarding renewal until after the ‘lockdown’ period has ended and CMPC has been in contact. A maximum holiday period of 61 days will be applied pro-rata to those permits still in date. The issue of car park permits will be on the June CMPC meeting agenda. No new permits are currently being issued or renewed.

This informal briefing is the responsibility of:

Cllr David Woodbury

Chairman of Combe Martin Parish Council.

If you have any concerns over the content of this briefing, please inform the Clerk, Tel: 01271 883403 or on the council e-mail address: info@combemartin-pc.gov.uk

Coronavirus advice in Devon

We can all help control the virus if we all stay alert. This means you must:

  • stay at home as much as possible
  • work from home if you can
  • limit contact with other people
  • keep your distance if you go out (2 metres apart where possible)
  • wash your hands regularly

Self-isolate if you or anyone in your household has symptoms.

Read more about what you can and cannot do on the GOV.UK website.

CMPC experiencing technical difficulties with its emails

Unfortunately, Combe Martin Parish Council is currently experiencing technical difficulties with its emails.

If you sent an email request last week to the Clerk to attend the May 2020 virtual Parish Council meeting on Monday 11 May 2020, please could you resend it or telephone the office on 01271 883403 and leave a message. Emails sent in the last week have been lost and are not recoverable.

We apologise for any inconvenience this may cause.

Agenda – May 2020 Virtual Parish Council Meeting

To: Cllrs D Woodbury (Chairman), C Wyer (Vice Chairman), A Forgan, H Mallinder, C Withers, and K Wyer

You are hereby summoned to attend a virtual meeting of Combe Martin Parish Council, which will be held at 7pm on Monday 11 May 2020, using the Zoom platform to provide video and audio conferencing for the purpose of transacting the following business.

Members of the public are welcome to attend PART A of the meeting and, to do so, must notify the Clerk of their request at least the last working day before the meeting and provide an email address or telephone number for the Zoom platform. 

In accordance with the Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.  This meeting may be recorded.

Parish Clerk

Date of issue 4 May 2020

AGENDA

PART A:

  1. Apologies

(Please make any apologies known to the Clerk)

2. Declarations of interest

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests:Should be declared at the beginning of the meeting.

Should be declared prior to the item being discussed.

Must be declared on the “Register of Interests”, form at the meeting, when making a declaration. (Form available at the meeting).

  • Should be declared at the beginning of the meeting.
  • Should be declared prior to the item being discussed.
  • Must be declared on the “Register of Interests”, form at the meeting, when making a declaration. (Form available at the meeting).

3. To consider any requests for dispensations

4. Supplementary Standing Orders  – Holding Remote Meetings 

To resolve to adopt supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings until 7 May 2021 or the repeal of legislation whichever is the earlier.

The Government has issued new regulations giving local authorities greater flexibility in the conduct of meetings, including allowing members to attend remotely, and for public and press access to those meetings. These ‘Regulations’ (The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020) came into force on 4 April 2020.

These Regulations make provision to enable local authorities to hold meetings remotely including by (but not limited to) telephone conferencing, video conferencing, live webcast, and live interactive streaming. The Regulations further modify existing legislative provisions to remove the requirement for local authorities to hold annual meetings, and to enable requirements for public and press access to local authority meetings and associated documents to be complied with through remote means and website access.

5. Public Participation Period

Members of the public are permitted to make representations, ask questions and give evidence in respect of any item of business relating to the Parish Council.

Members of the public who have requested to attend the meeting will be sent a Zoom invitation that will include joining instructions.

If before, or at the start, or during the meeting, any attendee experiences any technical difficulties using the Zoom platform, please contact the parish council office by telephone on 01271 883403.

6. County and District Councillors’ Reports

To receive the reports from the County Councillor and District Councillor.

7. Finance:

To receive and approve the March 2020 finance reports on:

  • The monthly payments and receipts.
  • The monthly summary balances and bank reconciliation.
  • The car park receipts.

8. Impact of COVID-19 on CMPC Operations and Business Contracts

The Chairman of CMPC, Cllr David Woodbury, will read out the headlines from the latest CMPC briefing note of the decisions made at the Extra Ordinary Meeting held on Wednesday 29 April 2020.

9. Car Parks and Permit Holders

To consider any implications to current permit holders of the CMPC’s decision to temporarily suspend car parking charges in its car parks in response to the coronavirus pandemic.

On Monday 23 March 2020, Combe Martin Parish Council suspended car parking charges in its car parks at Kiln, Parade, and Cormelles in response to the COVID-19 lockdown measures imposed by Government.

10. To consider and respond to new Government announcements on coronavirus lockdown measures (if any)

11. Police

To receive and consider the monthly Ilfracombe Neighbourhood Police Newsletter.

12. Minutes

As a result of the workload generated by the Coronavirus pandemic, the minutes from the March 2020 Parish Council meeting and the April 2020 Extra Ordinary meeting will not be ready for this meeting.

13. To confirm proposed dates for future meetings

Virtual Parish Council Meeting – Monday 8 June 2020 at 7pm.

Virtual Audit Committee Meeting – date to be arranged.

14. Councillor Vacancies

Resignation of Cllr Katherine Armitage.

NOTICE IS HEREBY GIVEN that due to the resignation of Cllr Katherine Armitage, a vacancy has arisen in the Office of Councillor for the Parish Council.

If by 13 May, 2020 (14 days excluding Dies Non, after the date of this notice) a request for an election to fill said vacancy is made in writing to the Returning Officer at the address below by TEN electors for the said Parish, an election will be held to fill the said vacancy, otherwise the vacancy will be filled by co-option.

If an election is called, it will take place on 6 May, 2021.

Co-option of New Councillors for Previous Vacancies

To consider alternative options for appointing new Councillors, with the aim of ensuring the widest representation and selection by the community and avoiding any accusation of cliques and building on the positive community strengths shown by the COVID-19 response.

Following the COVID-19 lockdown, the process of co-opting new Councillors on to the Council was suspended, until such time as the restrictions on public meetings is lifted.

15. Correspondence (copied to all Council Members)

1. Parish Church of Combe Martin, St Peter ad Vincula: To consider the Treasurer’s application for a green waste collection charge concession.

2. Combe Martin Football Club: To consider and approve the football club’s proposal for the ‘MUGA’ area.

16. North Devon Council – Planning Applications

North Devon Council, the determining Authority, has asked for comments from this Parish Council on the following planning applications:

71304 Proposal: Variation of condition 2 (approved plans) attached to planning permission 56180 (extension to dwelling and erection of garage) to enable higher roof on approved garage at Keltnie, Shute Lane, Combe Martin, Devon EX34 0EU.

Applicant: Mrs Dawn Redmore

71330 Proposal: Change of use of building to wedding venue together with associated works at Parade Building (former Cafe / Art Gallery / Museum) Newberry Road / Seaside Hill Combe Martin Devon EX34 0AW.

Applicant: Mr Simon Daukes

71373 Proposal: Variation of conditions 2 (approved plans) and 5 (landscaping) attached to planning permission 59474 (conversion of redundant farm building to two units of holiday accommodation) at Hillsview Combe Martin Ilfracombe Devon EX34 0NR

Applicant: Mr Daniel & Mrs Kimberley Hayes

71334 Proposal: Conversion of one agricultural building to form one unit of holiday accommodation together with conversion of part of agricultural building to provide WC facilities for 28 day permitted development camping at Guyscliffe Farm, Rectory Road, Combe Martin, Ilfracombe, Devon EX34 0NS.

Applicant: Mr Lugo & Mrs Greaves-Lugo

Exmoor National Park Authority – Planning Applications

Exmoor National Park, the determining Authority, has asked for comments from this Parish Council on the following planning applications:

62/19/20/002 Proposal: Proposed change of use from agriculture to a mixed use of agriculture and the rearing of game birds together with the erection of temporary game bird rearing pens. Change of use of manege to storage area for game bird rearing pens and associated equipment, together with works already completed to create a turning area.  Location: North Challacombe Farm, Combe Martin, Ilfracombe, EX34 0DS

Applicant: Mr J & Mrs S North

62/19/20/003 Proposal: Proposed extension to existing access ramp together with installation of additional ramp and turning area to allow wheelchair/pushchair access to beach at bottom of footpath.  Location: Scar entrance to Combe Martin Beach

Applicant: Mr Peter James

ANY MEMBER OF THE PUBLIC WISHING TO MAKE REPRESENTATIONS REGARDING ANY OF THE PLANNING APPLICATIONS TO BE CONSIDERED MUST NOTIFY THE PARISH CLERK NO LATER THAN 12 NOON ON THE DAY OF THE MEETING

17. North Devon Council – Planning Decisions (if any)

18. Exmoor National Park Authority Decisions (if any)

19. Park and Open Spaces

To consider the annual RoSPA Safety Inspection Reports for Hollands Park and Arnolds Plot play areas.

RoSPA annual inspections are designed to:

  • Improve the play value of playgrounds
  • Reduce accidents

Reducing accidents is carried out by:

  • Knowledge of children’s play and child development
  • Analysis of available accident data
  • Risk assessment
  • Use of relevant standards (EN 1176)
  • Implementation of these standards where applicable and can be related to accident data.

20. Footpaths (if any)

21. Health and Safety (if any)

22. Exclusion of Press and Public

To resolve under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 that the public and press be excluded from the meeting for the following item as it involves the disclosure of confidential information.

PART B:

23. To consider and respond to new Government announcements on coronavirus lockdown measures (if any)