01271 883403 (Phone)
Documents

Media Policy

Policies Uploaded on May 25, 2022

Adopted by CMPC 09/05/2022 Minute 145/22

MEDIA POLICY

Introduction

1.Combe Martin Parish Council (“the Council”) is committed to the provision of accurate
information about its governance, decisions, and activities. Where this information is not
available via the Council’s publication scheme, please contact the Council’s clerk or, in his
absence, the assistant Clerk.

2.The Council shall, where possible, cooperate with those whose work involves gathering
material for publication in any form including use of the internet (“the media”).

3. This policy explains how the Council may work with the media to meet the above
objectives in accordance with the legal requirements and restrictions that apply. Legal
requirements and restrictions.

4. This policy is subject to the Council’s obligations which are set out in the Public Bodies
(Admission to Meetings) Act 1960, the Local Government Act 1972, the Local Government
Act 1986, the Freedom of Information Act 2000, the Data Protection Act 1998, other
legislation which may apply and the Council’s standing orders and financial regulations. The
Council’s financial regulations and relevant standing orders referenced in this policy are
available via the Council’s publication scheme.

5. The Council cannot disclose confidential information or information the disclosure of
which is prohibited by law. The Council cannot disclose information if this is prohibited
under the terms of a court order, by legislation, the Council’s standing orders, under
contract or by common law. Councillors are subject to additional restrictions about the
disclosure of confidential information which arise from the code of conduct adopted by the
Council, a copy of which is available via the Council’s publication scheme.
Meetings

6. A meeting of the Council and its committees is open to the public unless the meeting
resolves to exclude them because their presence at the meeting is prejudicial to the public
interest due to the confidential nature of the business or other special reason(s) stated in
the resolution. In accordance with the Council’s standing orders, persons may be required
to leave a meeting of the Council and its committees, if their disorderly behaviour obstructs
the business of the meeting.

7. Where a meeting of the Council and its committees include an opportunity for public
participation, the media may speak and ask questions. Public participation is regulated by
the Council’s standing orders.

8. The photographing, recording, filming or other reporting of a meeting of the Council and
its committees (which includes e.g. using a mobile phone or tablet, recording for a TV/radio
broadcast, providing commentary on blogs, web forums, or social networking sites such as
Twitter, Facebook and YouTube) which enable a person not at the meeting to see, hear or
be given commentary about the meeting is permitted unless (i) the meeting has resolved
to hold all or part of the meeting without the public present or (ii) such activities disrupt the
proceedings or (iii) paragraphs 9 and 10 below apply.

9. The photographing, recording, filming or other reporting of a child or vulnerable adult at a
Council or committee meeting is not permitted unless an adult responsible for them has
given permission.

10. Oral reporting or commentary about a Council or committee meeting by a person who is
present at the meeting is not permitted.

11. The Council shall, as far as it is practicable, provide reasonable facilities for anyone
taking a report of a Council or committee meeting and for telephoning their report at their
own expense.

12. The Council’s standing orders will confirm if attendance by the public, their participation,
photographing, recording, filming, or other reporting is permitted at a meeting of a sub‐
committee.

Other communications with the media

13. This policy does not seek to regulate councillors in their private capacity.

14. The Council’s communications with the media seek to represent the corporate position
and views of the Council. If the views of councillors are different to the Council’s corporate
position and views, they will make this clear.

15. The Council’s Clerk, or in his absence, the deputy Clerk may contact the media if the
Council wants to provide information, a statement or other material about the Council.

16. If the Clerk receives a request for information from the Press or the Media, and it is
merely factual, information should be supplied as requested. If a statement or interview is
needed, or the matter is not just a matter of facts, the Clerk shall contact the Chairman who
shall give the Press / Media a verbal or written statement or interview. If appropriate, the
Chairman may refer the matter to another Councillor with expertise in the particular area
that the enquiry is about.

17. Subject to the obligations on councillors not to disclose information referred to in
paragraph 5 above and not to misrepresent the Council’s position, councillors are free to
communicate their position and views.